Terms of use

1. About us

Landlord Tax Ledger (“we”, “us”) is an online record-keeping service for UK landlords at landlordtaxledger.co.uk. It is run by a sole trader in the United Kingdom.

Contact us at [email protected].

2. What the service does, and doesn’t do

• It helps you record rent, costs, mileage and safety dates, and works out figures for the UK property pages of your Self Assessment return from what you enter.
• It isn’t tax, legal or financial advice. The figures are only as complete and accurate as the records you enter. You are responsible for your own tax return and for checking it against HMRC’s guidance. If your situation is complicated, speak to an accountant.
• It doesn’t file anything with HMRC for you.
• Each account can hold up to 20 properties.

3. Your account

• You need an account to keep records. Keep your login details safe and don’t share your account.
• You must be 18 or over and use the service for your own lettings or ones you manage with the owner’s permission.
• Don’t misuse the service, for example by trying to get into other people’s accounts, overloading it, or uploading anything unlawful.

4. Free trial and subscription

• New accounts get 14 days free. You add a card at the start, but you aren’t charged during the free trial. You can only have one free trial.
• After the free trial you pay on the plan you chose:
  • Monthly: £5.99 a month, charged to your card on the same day each month until you cancel.
  • Yearly: £60 a year, charged once a year on the same date until you cancel.
• Prices include any VAT that applies. You can switch between monthly and yearly from Account → Manage subscription.
• We’ll email you before your free trial ends, before each yearly renewal, and before any price change. If we change the price, we’ll tell you at least 30 days before it applies, and you can cancel before then.
• Payments are handled by Stripe. We don’t see or store your full card details.

5. Cancelling

• You can cancel at any time from Account → Manage subscription, or by emailing us.
• If you cancel during your free trial, you won’t be charged at all.
• If you cancel after that, you keep full access until the end of the month or year you’ve paid for, and you won’t be charged again. We don’t refund part-used months or years, except as below.
• You also have the legal right to cancel within 14 days of your first payment, and within 14 days of each yearly renewal. Email us within that time and we’ll refund that payment in full.

6. Your records

• Your records belong to you. Only you can see them when you’re logged in. See the privacy notice for how we handle your data.
• If your subscription ends, your account becomes read-only. You can still view and download your records, and we won’t delete them unless you ask us to or close your account.
• You can delete your account and all your records at any time from Account.
• We back up the service, but please download your records from time to time and keep your own copies of receipts, as HMRC asks.

7. Availability and changes

We aim to keep the service running and accurate, but it may sometimes be unavailable for maintenance or reasons outside our control. We may improve or change features. If we ever close the service, we’ll give you at least 60 days’ notice so you can download your records.

8. Our responsibility to you

We’re responsible for providing the service with reasonable care and skill. We aren’t responsible for losses caused by incomplete or wrong records you enter, for decisions you make about your tax return, or for losses we couldn’t reasonably have foreseen. Our total liability to you is limited to the amount you’ve paid us in the 12 months before the claim. Nothing in these terms limits liability that can’t legally be limited, such as for death or personal injury caused by negligence, or for fraud, and nothing affects your statutory rights as a consumer.

9. Changes to these terms, and the law

We may update these terms. If a change matters to you, we’ll email you before it takes effect. These terms are governed by the law of England and Wales, and you can bring claims in the courts of the part of the UK where you live.